Home Rent Business, Cover Letter Example

I hope you are doing well. I am writing to you to request the introduction of electronic payment system for the convenience of the residents. I have been a satisfied resident of Springville Apartments for two years now and thank you for your hard work in properly maintaining the apartments to ensure a pleasant experience for the residents. I have a job that often requires me to be out of town. In the past I have tried mailing my checks well in advance or left them with neighbors to give you when the rent is due. You may be aware there have been times when you received my check in mail as early as a week before the due date. Though this system has served its purpose most of the times, it is not perfect. You received my check late twice in the last six months and as a result I was charged late fees per our leasing agreement.

I have spoken to my neighbors and many of them also support the electronic payment system. Electronic payment option will have several benefits. First of all, it will increase the appeal of the property to potential residents as well as increase loyalty of current ones. The system will also ensure that you receive payments on time. You will also have a better record of payment receipts which could be accessed anytime. The electronic payment systems often have automatic bank deposit option which will save you trips to the bank. Electronic payment system is also preferable to personal checks because even though checks take time to be processed, electronic payments are immediately processed. I am aware of your hesitation to adopt electronic payment system and have looked into your concerns. My research reveals you could outsource the task to a payment-processing company. The company will process the payments on your behalf and will also guarantee you confidentiality. Moreover, the company will also assume the responsibility for fraud, thus, you will have zero liability in cases where you didn’t authorize the withdrawal. The company will regularly send you a statement of all the transactions and you will also be able to view the statement online from the comfort of your home.

I hope you will seriously consider this option. Please do not hesitate to contact me should you have other questions or concerns. You may reach me at my phone or in person on weekdays after 6 p.m. I look forward to many more years at Angela Property.