Determining Protection of Spare Part, Essay Example

Introduction

In the field of logistics, protecting the process of operation through protecting the different elements involved in the procedures of handling logistics function is an important part of maintenance. Individuals or teams assigned to this task are in need of making sure that spare part quantities are protected accordingly to avoid failure of maintenance that could later on affect the overall function of the organization as it engages in logistics operations. Hence, in handling inventories, it is a foremost concern to secure spare part requirements and quantities that are directly needed to improve the operation of the organization in a long-term span.

This system of protection is often noted in logistics as the specific process of determining the organization’s strength based on the successful life-cycle of the different elements, materials and facilities needed to be able to establish a more competent aspect of improvement in the field of logistics functions. This shall determine the factors of effectiveness and productivity that organizations are strongly noted for.  Whether it is a scheduled or unscheduled maintenance, supply support systems entail to create a definite record of spare part quantities that are available for use at present and even for future purposes to be able to make sure that proper options and operations of maintenance are handled accordingly.

What is Protection of Spare Part Quantities in Logistics?

Every maintenance facility, tool and material, all need to be well-maintained. It is understood that with such aspect of maintenance, logistic methodologies are being protected as well. This insists on the possibility of making a distinct impact on how the organization is able to make sure that everything it uses for operation are in tip-top shape making it easier for business operations to push through with extensive efficiency in mind. Hence, in this case, it could be realized how important protection of spare part quantities is, especially in keeping and maintaining a definite course of operation that ensures the company with efficient performance and the organization’s clients  a satisfying experience.

A part of the process of protecting spare part quantities is keeping a record of all the available spare parts that the company keeps. Considerably, it could be understood that the essence of this procedure insists on how the records are kept; especially regarding the details considered in keeping such a record. The database for the company’s inventory is expected to be more effective especially in making sure that the whole process of maintenance is kept on time and is finished on schedule to avoid delays on the primary operations considered by the organization as part of its functional role for the clients it serves.

What is kept with the record? The type of the spare part, the quantity that identifies how much of it is kept in storage and the serial number that identifies the spare part’s primary product identity; these are among the primary points of important details that must be kept in the record for the spare parts that are being put in high demand especially during unscheduled maintenances. Practically, this option of spare parts quantities storing reduce the hustle of going out and buying spare parts form shops and having to wait for some time, instead of simply having them in availability especially for emergency maintenance purposes.

Having such availability in mind does not only reduce risks during emergencies, but also improves the productivity level of the company, even during high peak operations when facilities and other materials used for the production are of high demand and are at a high risk of being jeopardized because of the increased rate of usability. What marks the consideration over such matter is the instance by which the organization involved needs to finish bulk production orders that need to be well protected in order for the profit earnings of the business to be kept at bay even during the busiest time of the year’s overall functioning operations.

Improving Logistics through Protection of Spare PartQuantities

In a world where computers become the central source of competence of business operations, it is safe to say that adapting an IT-defined operation that would increase the competence of the current system used by organizations to keep track of their spare part quantities record is best to improve such operation that would ensure immediate courses of development, especially in protecting the assets of the business dedicated to proper service operation.

Practical options that could be opened to businesses today include specialized and/or customized inventory database that would best fit the needs and the specific requirements the organizations need to give attention to, especially in the hope of making a determinable consideration over how businesses are supposed to operate based on a definite form of operative support that gives the organization a chance to be more specific with the tools it needs and the concept of continued operations it hopes to embrace. As mentioned earlier, there are three components of consideration that ought to be given attention to when the aspect of improving spare parts quantity inventory record comes into mind:

The type of spare parts available in storage

Recording the type of the spare parts available in storage does not only include aspects of name and brand of the spare parts. Instead, it also ought to add in a distinct record that pertains to the specific use of the said parts so as to assist the maintenance keepers and the inventory assistants to be more knowledgeable about the item; thus reducing the time spent on specifically identifying what the spare parts are for during the storing and the releasing schedules.

The serial number of spare parts

Serial numbers are protective data that ensures any particular product’s identity and compatibility with other items. Keeping serial numbers in record would also decrease the time spent on looking for basis when point of purchase is determined and when unforeseen occurrences requiring immediate exchange of product is demanded for. Serial numbers would help inventory assistants [as well as store owners] to find a more specific basis on knowing what particular product needs to be provided to the ones needing the items for immediate or emergency maintenance schedules.

The quantity of availability of spare parts in storage

Keeping record on how many of the spare parts are in store would help the individuals assigned to inventory tasks to note if purchase needs to be done to keep the inventory record in par with the needs of the company for maintenance purposes.

Conclusion

This discussion presents a more definite insistence on how spare parts ought to be protected through the application of efficient IT programs that are best able to give attention to the most important needs of the organization especially in terms of improving the capacity of the organization to respond to sudden maintenance schedules. Practically, it could be understood that it is with such operation of attentive consideration that production and manufacturing operations are protected well especially in making sure that the operations of the business would continue amidst the need to handle unscheduled maintenance procedures.

References

Thompson, D. (2004). Analysis of Reliability Estimations and Spares Protection Levels on Life Cycle Costs of the Marine Corps H-1 Upgrades Program. http://www.dtic.mil/dtic/tr/fulltext/u2/a424945.pdf. (Retrieved on January 25, 2015).

Blanchard, B. (2011). Introduction to Logistics: Management and Supply Chain; Maintenance Factors and Inventory Considerations. http://www.soe.morgan.edu/~jngeru/Files/IEGR459/slides/Lecture5. (Retrieved on January 25, 2015).

Wallenburg, C., Cahill, D., Michael Knemeyer, A., and Goldsby, T. (2011): Commitment and Trust as Drivers of Loyalty in Logistics Outsourcing Relationships: Cultural Differences Between the United States and Germany. Journal of Business Logistics, Vol. 32, No. 1, pp. 83-98