Procedural E-mail Message, Essay Example

Enclosed are the instructions for the luncheon orders for Friday’s conference.  Please provide confirmation that the catering service, Rose‘s Deli, has the ability of fulfilling the luncheon order and delivering the meals in the requested packaging prior to the commencement of the conference.

The conference has been established to start at midday on the tenth floor in the Bell Conferencing room.  It is desired that the luncheon meals be placed in individually packaged brown bags. The individually packaged brown bags should be placed in an area where they are accessible for the attendees upon entering the conference. These instructions were followed during the previous meeting and the luncheon arrangements were successful.  The rationale that is the foundation of the request with regards to the individually packaged brown bags for each of the attendees at the conference and the location of the brown bags is the following:

The individually packaged brown bag lunches are applied during an informal learning opportunity for the conference attendees. There are instances where the individually packaged brown bag lunches are implemented in order to communicate information to the conference attendees.  In our circumstance, the individually packaged brown bag lunches and convenience of being located where the attendees may access them upon entering the conference provides the function of increasing the attendees’ knowledge with regards to job specific ideas and issues.

The individually packaged brown lunch bags have been conventionally applied during presentations which vary from the demonstration of video slides regarding an organizational trip to the visits from a financial services specialist.  The individually packaged brown bagged lunches originate with the idea that the employees carry a packed lunch made at home to an informal educational opportunity in the working environment.  Consequently, the use of the term brown bagged lunch, acknowledges that there are educational opportunities that are provided while the employees are enjoying their lunch.

The objectives of the individually packaged brown bag lunches are to increase the learning capacity, thinking, knowledge and skills of the attendees.  In addition, the individually packaged brown bagged lunches serve as an opportunity for promoting an assertive work culture.

• Primarily, the individually packaged brown bagged lunches demonstrate the organizations dedication towards a motivated, healthful and value based working environment. The luncheon opportunities and the individually packaged brown bags enable the production of the attendees’ knowledge regarding life skills, in addition to other topics of interest.
• Second, the individually packaged brown bagged lunches provide informal purposes for the attendees to convene. These conventions have the function of enhancing the company values and the motives for engaging in team work.
• Third, the individually packaged brown bagged lunches supply opportunities of elevating the attendees’ engagement level in the workplace by providing educational perspectives. Furthermore, the individually packaged brown bagged lunches during the conferences enable the recognition that all learning experiences increase the attendees’ knowledge and contributing capacity in the organization.

In the event that there any issues with the fulfillment of the delivery details, please convey a message in a timely manner.  The conveyance of the message within one or two business days would enable alternate arrangements.  Payment in the form of a check will be provided upon delivery.  Your diligence is greatly appreciated. Please help yourself to one of the individually packages brown bag lunches.