Smart Room Inpatient Admission Schedule Development, Business Plan Example

Budget Information

Project Objectives

• Create a dashboard tool for patient/medical team collaboration
• Provide a workflow process for patients during admissions
• Increase engagement and data collection by leveraging technology
• Provide communication venues for patients and families
• Provide instant feedback on status, schedule and updates to patients
• Enables line of sight to current medical staff in real time
• Support patient confidentiality while also providing patient records, medical status, medications and upcoming process steps such as treatments and tests
• Increases the patient’s knowledge base by providing educational services, communication to staff and other web-based applications to keep the patient connected with staff and family

Approach

The approach of this project will follow the waterfall project management methodology according to the Project Management Book of Knowledge (PMBOK).  The project itself will require implementation of both a technical solution as well as a business process implementation.  The technology implementation will include hardware and software implementation prior to the launch of the Second Life application to the patients and staff.  Concurrently with the hardware and software implementation the second half of the project will focus on the business processes implementation.

The hardware and software project will focus on the implementation of the equipment in the established data center.  The capital equipment will be ordered and the requirements are based upon the system requirements of the application as well as the potential growth and need for servers and infrastructure to support the dashboard applications.  Once the hardware is in place the requirements for software configuration will be reviewed by the business owners to ensure the outlined business processes are coordinated with the functionality of the application.

The business process changes will be outlined based upon the requirements outlined in the project plan documentation.  The project manager has the responsibility to conduct a gap analysis and provide the necessary solutions to meet the scope of the project.  The end users of the system will be trained on the system prior to launch of the application and training material will be provided for both patients and medical staff.

In order to mitigate the risk of launching the application enterprise wide, there will be a limited or pilot release in one area of the hospital that will last fifteen (15) calendar days.  During this time feedback will be obtained through bi-weekly (2 times per week) meetings with staff and surveys conducted by patients.  As feedback is received the necessary project management activities will be implemented prior to launching enterprise wide.  The project will then be rolled out to the entire medical operation for use by all staff and patients.

Roles and Responsibilities

Comments: (comments from each of the stakeholders listed in the Roles and Responsibilities)