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The Communication Plan, Essay Example

Pages: 1

Words: 307

Essay

The communication plan is vital to the success of the project.  The following table will denote the type of communication as well as the recipients of the communication.  The major benefit of defined communication is that the understand that it must occur, the key recipients and senders are defined and the expectations of the communications are establish allows for a defined standard operating procedure and removes uncertainty and increases clarity of the project.  Communication management by the project team will optimize the amount and type of communication by leveraging the effectiveness of directed and valuable information to the appropriate recipients.

Communication Description Overview  

Project Team Member/Stakeholder

 

 

Communication*

Preferred Format

 

Timing

 

Report Prepared by

Risk Report

 

Risks/Awareness Update Team Member

 

 

Direct to Project Manager As needed/ immediately Accountable Person assigned the task
Project Status-Weekly Project Status Report Project Manager

 

In Person/Video Conference Beginning of Week/ Weekly Project Manager
Delivery/Task Burn Down Report Project Delivery Update Project Manager

 

In Person/Video Conference Daily Accountable Person based upon Assignment by PM
Schedule Update Project Schedule Project Manager

 

Written and Posted Daily/As Needed Project Manager
EVM-Input/Report Out Earned Value Management Report EVM Analyst

 

In Person/Video Conference Weekly Project Manager
Weekly Highlight to Leadership Stakeholder Update  

Project Manager

Written/Briefed in Person End of Week Project Manager
Wrap-Up/Planning Project Recap  

Project Manager

In person/Video Conference End of Week Team
Training Plan Training Plan Training Liaison Written ½ way into Project Project Manager/ Training Team

References

Alexander, C., and Sheedy, E. (2005). The professional risk managers’ Handbook: A comprehensive guide to current theory and best practices. PRMIA Publications.

Baranoff, H. (2006). Risk assessment; 1st edition. AICPCU.

Cooper, D. F., Grey, S., Raymond, G., & Walker, P. (2005). Project risk management guidelines, managing risk in large projects and complex procurements. John Wiley & Sons

Prencipe, A., Davies, A., & Hobday, M. (2007). The business of systems integration. Oxford University Press, USA.

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