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The ACME Development Corporation (ADC), Research Paper Example

Pages: 1

Words: 842

Research Paper

Introduction

This paper examines the case study of ACME Corporation, developer of custom home and apartments.  As the nominated Project Manager for the procurement process this sets out the risk template for the project.

Risk template

Risk Likelihood Assumption Response
Conduct due diligence High Process often missed Build into plan
PM Consensus on Toolset High PM’s will disagree on most appropriate tool Consensus decision making – majority wins
Resource Planning High Historical poor management of staff and contract resources Will need formal PM process created & standardised  over all US operations
PMO in software development for Procurement System High In house development by non IT experts is a high risk Will need COTS software implemented by professionals – subcontract.
Cost of Procurement software Med-High Unplanned budget expenditure Cost of subcontract development
Security on web based procurement software High Security systems need to be planned for web based solution Unplanned event needs incorporating impacts cost/budget and schedules
New PMO High PMO will need to exert authority over all PM’s in group Exec must support standardization of PM Procedures
Purchasing Med -High PM’s allowed freedom over purchasing All purchasing must be made through the PMO in accordance with revised standard operating procedures
End Date driven project High 90 day completion specified Scheduling critical on end day driven project
Quality Control Med-High No existing QA procedures over events Needs to be built into the overall PM process by PMO
Change Control Med-High Formal Procedures Instigate

 

Notes to risk template

Risk Response Clarification
Conduct due diligence This activity often missed on projects. Needs formal PMO investigation into viability of project to ensure that it can be successfully carried out according to Scope Definition
PM Consensus on Toolset 1 tool will be selected; use voting mechanism with PM’s based upon majority decision wins.  The rest must comply
Resource Planning Planning for both internal and external resource profiles.  % utilization to be carefully controlled together with dependencies –produce PERT diagram for project
PMO in software development for Procurement System Never use non experienced IT professionals to build and implement software.  In this case may be a package solution with customization features to fit a web based environment
Cost of Procurement software Will need sub contract support that has most likely not been planned for in costing or schedules
Security on web based procurement software Essential to define full IT security requirements for a web based system. May need a specialist + implementation team
New PMO PM will need authority over all regional locations. It is not just acting in a support capacity to the PM’s but one of centralised control
Purchasing Regulations need changing such that all purchasing goes through PMO approval and control procedures for remote locations
End Date driven project Each Activity and Task needs careful examination within the planning profile, watching dependency network. Some re-engineering may be required
Quality Control These procedures need to be built into the PMO process
Change Control These procedures need to be built into the PMO process

 

Weighted scorecard

Provision of functional requirements for the scheduling tool to be purchased

5= High    1= Low

Requirements Score Weight Weighted Score

(weight * score)

Ease of use 4 5 20
Web based 5 5 25
Security features 5 4 20
Report features 3 4 12
Control features 4 4 16
Resource control 5 4 20
Cost Control 5 4 20
Gantt Charting 4 4 16
PERT charting 3 3 9
Risk Management 4 4 16
Integration 5 4 20
Feature rich 4 3 12
Cost of toolset 5 4 20

 

Requirements analysis

Requirement Reason for Selection
Ease of use It is important that the tool has ease of functionality and use as it will be distributed over multiple branches in the USA
Web based The planning tool solution must be web based and capable of supporting a wide area network as it will span some 40+ branches needed for consolidation purposes
Security features The tool will need to be used over the internet and as such will require tight data security and access control over all sites within the system
Report features Custom report facility plus a list of standard reports is expected from the toolset
Control features Good integrated control features in the toolset.
Resource control Extensive control over all resource profiles in the planning process including % resource allocations
Cost Control Costs will need to be captured within the planning control and subsequently reported on.  Capture of budget information and record against actuals
Gantt Charting Formal Gantt Charts and Timelines required
PERT charting Dependency Network diagrams required.  Need to be built into Gantt Scheduling procedure in addition to independent reporting
Risk Management Ability to schedule and control risk mitigation activities
Integration Ability to integrate plans across the platform. Planning consolidation
Feature rich Good selection of features in the software. Ease of reporting and quality of printed reports
Cost of toolset Competitive Pricing
Ease of use Minimal complexity. Needs to be easy to use and operational with minimal training
Web based Must operate over the internet
Technology Support a range of technology applications that include PC’s Laptops, Tablets etc.

 

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