The Critical Role of Management Skills in Established Organization, Essay Example

Introduction

The success of an organization depends on the management of that organization. In order to attain this, it is important for the managers of the organization to master management skills in order to ensure the smooth running of the organization. These skills are;

Planning

The role of planning skills in management should be aimed at achieving a conscious resolution of courses of accomplishment and the grounds for decisions on knowledge, purpose and considered estimates. The role of planning aims at specified and clarifying the objectives of the organization. It sets out what should be done and how it is going to be done. Planning necessitates of offsetting of uncertainties in the organization it facilitates looking ahead In order to make decisions on the expected changes. Planning also facilitated the decision making process by the achievement of predetermined objectives. Planning provides control of a process for the performance comparable to the planned performance. The process clarifies the method and provides for how to be done in order to avoid wastage and misuse. Planning enhances integration through the provision of proper instructions. The integration between the various departments provides for an achievement of preplanned objectives. Creativity and innovation is enhanced by planning. Managers acquire control by planning to rectify deviations from the expected aims. Motivation can also be enhanced by planning where the personnel understand their expectations.

A planned enterprise improves its competitive strength giving it an effective competitive edge over other enterprises that lack planning or have unproductive planned. The aim of this is planning, which comprises expansion of capacity, changes in quality, changes in work methods, anticipation of tastes, and technological changes (Rodrigo 134). It achieves better coordination and secures unity of direction aimed at the objectives of the organization. All the events are directed and planned to the meet mutual goals. There is a cohesive effort through the enterprise. It will also assist in avoiding effort duplication.

Organization

Organization is a managerial purpose of arranging resources and employees in order to work towards a common goal. The reasons of organizing include, but not limited to establishing the responsibilities to be done in order to attain objectives, allocating tasks into specific departments, grouping work into departments, stipulating, reporting, and authority relationships. It is also the management’s responsibility to provide authority that is essential for task allocation completion, and deployment of resources in a coordinated fashion (David et al 120). The organization leads to Specialization – where the organizational structure is a network which includes relationships in which the work unallocated in units and departments. This allocation of work is assisting in developing specialization in various activities of concern.

Organizational structure helps in putting right individuals on right task that can be achieved by selecting individuals from different departments in accordance to their qualifications, experience, and skills. This helps in the definition of jobs properly in a manner that clarifies the role of every employee.

It clarifies authority – Organizational authority is clarified by the organizational structure that helps in illustrating the functions to every manager (status quo). This can be achieved by expounding the roles to every manager and the way he/ she use those powers to avoid abuse of powers. Well distinct jobs and tasks attached assists in introducing efficiency into the work place. This helps in improving productivity.

Co-Ordination

Organization is a way of making co-ordination among various departments of the organization. It develops a clear cut relationship among situations and makes sure shared co- operation among parties. Harmony of work is developed by higher-level managers using their authority over interconnected actions of lower rank manager. Authority accountability relationships can be productive only when there is a proper relationship among the two. For even running of a business, the co-ordination between authority and responsibilities is particularly beneficial. There should be co-ordination among different relationships. Clarity should be prepared for having a definitive responsibility devoted to every right. Authority without responsibility results in ineffective conduct and accountability without authority renders a person unproductive (Rodrigo 120). Consequently, co-ordination of authority- responsibility is extremely beneficial. The organization also achieves effective administration, growth, diversification, sense of security, and scope for new changes.

The organization structure is helpful in defining the job positions. The parts to be done by different managers a clarified. Specialization is achieved through the division of work. This leads to efficient and effective administration. A company’s growth is totally reliant on the efficiency and smooth concern for the works. It is pertinent to note that competence can be conveyed about by illustrating the role positions to the managers. This enhances coordination between the responsibility, authority, and focus on specialization. In addition to this, an organization can expand if its potential grows. This is possible only with a well-defined formal organization structure.

Controlling

Control of the process quality improves the product quality. The cost control reduces the cost of the products. Therefore, the organization can deliver good quality products at reduced prices. This increases the organization’s goodwill, and the ability of the organization to acquire a large customer base. The control helps to decrease the amount of wastage as a result of human activities, financial, and material resources. This increases the returns to the organization.

Control ensures optimum utilization of resources available in order to grow the profit of the organization. It is also noteworthy to realize that control assists in fixing responsibility of work on a department or an individual. Therefore, if there are any flaws then an individual or department owns responsibility for it. Control lays out certain standards of work to be done in accordance with these standards. Therefore, control, act like a traffic signal that guides all the processes of the organization in the right direction (David et al 150). Employees ‘are evaluated, and motivation regularly to show good performances rewarded by providing cash prizes, and promotions. These increase the employee level of commitment whilst motivating them to work hard. Control reduces the deviations between the planned performance and achieved performance. In this regard, it enables delegation where superiors assess the work of their juniors. This enables the superior to delegate the less significant work to their subordinates.  It is important to note that control eases coordination between the diverse departments of the organization. In cases of deviations, the different departments converge to take combined and corrective steps. Efficiency is the relation between costs and returns where the favorable case would be higher returns at lower cost and efficiency.

Direction

The role of directing is that directions act as the starting point for subordinates to start working. Direction becomes beneficial once the plans are laid out, and the work is set to begin. Directions give instructions on the manner in which the work is to be done. In this regard, it integrates the efforts that guide, instruct, and inspire the subordinates in their line of duty. The relation and integration of departments can only be accomplished upon the provision of the directions.  The accomplishment of this can be done through effective communication and persuasive leadership. Directions function as a means of motivating the workers and a drive towards the achievement of goals.

Directions provide stability by balancing concerns necessary for the long-term subsistence of the organization. This can be achieved with the four tools of directions which are; efficient motivation, strict supervision, persuasive leadership, and effective communication. Directions ease the process of coping with changes through the provision of mechanisms of transition. It provide efficient utilization of resources and helps clarify the roles of subordinates towards their work. Directions reduce wastage, duplication of work, and overlapping of activities. It also plays a crucial role in the aspect of finance by clarifying the character of each subordinate towards his/her work. Through the use of directions the manager utilizes guidance, supervision, instructions and motivation skill, to influence the subordinates.

Coordination

It is noteworthy that coordination assist to develop operational efficiency through the avoidance of duplication of work and overlapping efforts. Integrating and balancing the individual efforts for the provision of a smooth and coordinated teamwork. The creative force makes probable a total outcome, which is greater than the sum of individual achievements. This is the synergistic effect coordination (David et al 67). Coordination enables an organization to rake optimum use of its resources. The success of organized endeavor depends upon the superiority of coordination. In fact, coordination is the basic principle of organization as it expresses the principle of organization. The value of coordination is the essential factor in the existence of an organization.

Besides encouraging the efficiency of operations, coordination builds the morale and job fulfillment of personnel. Composite and methodical determination is established by team spirit and executive leadership to enable personnel develop a sense of safety, and personal job satisfaction. A well-coordinated organization can appeal, maintain, and develop better employees. This clearly shows that coordination increases human associations by integration of individual and organizational purposes.

Coordination assists to ensure unity of achievement in the face of disturbing forces. The achievement of this is by joining dissimilar departments and sections into a single entity. It is essential to realize that coordination guarantees the steady growth of an organization. It facilitates the executives to focus on the organization in its entirety than to narrow it to sectional goals. Individual interests subordinate to the common interest more easily and effectively. Management is the coordination of all efforts, activities, and forces that affect the organization from inside and outside (Rodrigo 44). It serves as the main function of all managerial functions.

Coordination promotes commitment and loyalty among employees. This improves the stability and efficiency of the organization. Coordination is, therefore, an essential factor in management.

Decision-Making

This primary management function starts when management makes strategic decisions. Decision-making is the primary function of management in that it utilizes resources as well as initiating projects. It facilitates the whole management process by producing appropriate background for the initial management activity, which is planning. It is pertinent to note that, the planning process provides a concrete structure to broad business decisions concerning the objectives of the organization. This is a continuous managerial function that facilitates the firm’s realization of its intended goals.

Decision-making is crucial to tackle new problems and challenges. Decisions are essential to be considered regularly as new problems, complications, and challenges are bound to arise in every business entity. This may result due to variations in the external setting. New goods may come in the marketplace new competitors may enter the market, and the government rules may change. All this result in changes in the atmosphere around the business unit. Such change leads to new problems and new decisions needed. Decision-making involves correct and quick decisions by managers while discharging their duties. Achievement of business activities is only possible when through the correct decisions. These decisions provide opportunities for growth while wrong decisions lead to losses and instability to a business unit. They usually represent detailed analysis of the way the company expects to spend its money (Di 1993).  A company expects to spend money in the future.

Budgets

The main goal of a budget is to limit their spending of finances on certain operations. Budgets often permit companies to create a financial layout for the organization’s operations. Many organizations use the previous year’s budget to determine their performance and adherence to the predefined standards. Organizations often use these budgets to anticipate future business expansion and growth.

Strategy

Strategies provide a framework for executing decisions on the operation of the organization. It is pertinent that well developed strategies provide a more consistent operational plan. These strategies determine the area of the business both geographically and by customers.  They focus on the direction of the activities by specifying the activities to be commenced in order to achieve organizational objectives (January 67). They provide clear and specific organizational objectives. Most employees are productive when they are aware of heir expectations.

Strategies to guarantee the effectiveness of organizational are implemented in several ways. The idea of effectiveness is that the organization is in a position to attain its objectives with the available resources. Therefore, for effectiveness, it is essential that the resources are employed to the best of their efficiency. Nevertheless, strategies are used in a way that ensures their maximum contribution to organizational objectives. Strategies to guarantee that resources utilized in a specified way warrants proper formulation. In order to achieve successful organizations must have a strategy. Strategies contribute to organizational effectiveness by ensuring satisfaction to the employees of the organization. Most business failures are due to lack of strategy, or using the wrong, or failure to implement a good strategy. Lack of appropriate strategies or ineffective strategies leads it to the failure of organizations.

Conclusion

Management and Leadership are two different concepts, but they must go hand in hand to ensure the even running of the organization. A leader influences the work and behavior of others in group efforts towards attainment of specified goals in a situation. On the other hand, a manager only qualifies as a true manager if that individual possesses the qualities of leadership.  This means that a manager must have the skills of a leader so as to head an organization. The management provides a system of working well from day to day using planning, budgeting, problem solving, controlling, and organizing by making them run efficiently (Rodrigo 170). Leadership, on the other hand, provides a system where the managers take advantage of opportunities to avoid hazards by creating visions, strategies use of communication, motivation and alignment.  Create systems that allow for evolution, growth, opportunities and hazard avoidance. While leadership synthesizes the breaking down of the issues into components, management analyses the situation. Managers aim at executing a plan while leaders develop and enhance the current situation.

Works Cited

David, Allred, Whetten, Kim and Smith, Cameron. Developing management skills. New Jersey, NJ: Prentice Hall, 2007. Print.

Di, Kamp. Human Resource Development. 25 Role Plays for Developing Management Skills. 2003. Print.

January, Rowe. Management Skills. New York: Carina Press, 2011. Print.

Rodrigo, Vázquez. Management skills and leadership techniques: Their application in managing work teams. New York: Ideaspropias Editorial S.L., 2010. Print.